South West


Job Purpose

  • The buying of goods and services to meet the Company’s operational requirements and strategic direction
  • To ensure administrative and regulatory compliance with regard to Procurement activities
  • To begin a succession plan
  • Address deficits in current functional performance
  • Begin to set up a foundation (organisationally and functionally) for a strategic function

Role Key Accountabilities

Upon information received, which must include dates required: -

  • Obtain prices from file/supplier/price lists.
  • Raise order complete with job reference, site, prices and delivery date.
  • Record on database.
  • Send orders.
  • Check database daily for overdue deliveries and chase where necessary.
  • Poor quality/shortfalls, sort out as necessary and advise implications where necessary to relevant personnel.
  • Chase items to ensure delivery on required dates.
  • Purchase goods and services to ensure that the company operational needs are met, taking into account price, quality, delivery and continuity of supply
  • Carry out all relevant administrative tasks related to Purchase Orders such as filing, modifications, expediting and reporting
  • Be a team-oriented person and mesh seamlessly into the existing structure
  • Liase with vendors and user departments to provide a high degree of visibility (of relevant procurement information both general and specific) and communicate any supply problems which may impact on business operations
  • Act as an ambassador for the procurement function by building, maintaining and managing supplier and user relationships
  • Monitor and advise on any issues which present risk or opportunity to the organisation
  • Monitor market trends, competitor strategies and market suppliers
  • Provide analysis on costs, new and existing and suggest cost reduction initiatives
  • Prepare reports and updates as and when required
  • Work closely with others in the procurement function to implement opportunities for continuous improvement in the function and business as a whole
  • Adhere to any health, safety and environmental policies and procedures to ensure the safety and well-being of self, staff and visitors
  • Negotiate contracts, improve prices and terms of business with suppliers and review opportunities to make business savings utilising negotiation and procurement best practice tools and methods
  • Ensure that a professional and consistent approach is taken in relation to all supplier relationships
  • Ensure compliance to company guidelines, purchasing policies, procedures and relevant regulations
  • Conduct research for new suppliers
  • Compile data relating to supplier performance to enable evaluation
  • Assess and evaluate suppliers and contribute to performance reviews to ensure contract and
  • general compliance
  • Conducts and executes Supplier Management processes (e.g. qualification, selection, evaluation, development, classification)
  • Implements strategies to ensure long-term, cost-efficient supply of materials
  • Contributes to implementation and ensure usage of globally defined methods, processes and systems to ensure high process efficiency and process compliance (e.g. compliant Purchase-to-Pay (P2P) process, Procurement guidelines, IT systems)
  • Conducts negotiations to obtain highest feasible savings
  • Ensures a close cooperation with Internal Customers (requisitioners) to ensure customer care and early involvement

Knowledge, Skills and Experience

  • Relevant academic training and experience would be advantageous but not necessary
  • Computer literate, with Office skills/abilities
  • The candidate must be capable of and must want to grow into a more autonomous role

Personal Attributes

  • Able to build and maintain effective and productive relationships with staff, stakeholders and suppliers
  • Good communication, negotiation, interpersonal and influencing skills
  • Analytical, numerically astute with strong demonstrated problem-solving abilities
  • Able to manage time effectively, prioritise tasks and achieve set targets
  • Commercial and financial awareness with a full understanding of how failure impacts the
  • production, manufacturer and customer order fulfilment
  • Able to deal with all levels of staff and management
  • Able to work well under pressure and handle emergency and stressful situations
  • Keen attention to detail and accuracy
  • Dynamic customer focused individual
  • Must be a decisive, driven problem solver
  • Must be able to work unsupervised
  • Comply with the Health, Safety and Environmental Policies
  • Able to assess risk to the company
  • Friendly and Gregarious personality but able to make the hard decisions and also implement them in a business environment
  • Assertive, resilient and embraces change
  • Engages the interest and participation of others and embraces a collaborative approach to work
  • Proactively contributes to the team
  • Actively committed to teams’ development
  • Is self-aware, out-going and enthusiastic
  • Not embarrassed to ask questions
  • Shows moral courage, openness and honesty in all dealings
  • Able demonstrate a good degree of initiative
  • Willing and able to learn and develop a career
  • Must be positive and enthusiastic
  • A person that can think as a creative problem solver
  • An independent thinker not easily led by peer pressure

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South West

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