Events & Activations Assistant (Graduate)

Job Description

Location: Lunns Queens Arcade, Belfast, BT1 5FE

Department: Marketing

Date: October 2026

Status: Permanent

Reports to: Events & Activations Marketing Lead

Direct Reports: None

Hours of Work: Full-Time 5 Day week. 5 out of 7 days - 9am to 5:30pm. Flexibility of working hours, as necessary.

Role Specification

Role Purpose: To support the planning and delivery of memorable, commercially effective events, brand activations, and customer experiences across Lunns brands and locations. The role provides hands-on coordination, administration and creative support to the Events & Activations Lead and wider Marketing team, helping ensure activity is delivered accurately, on time, within budget, and to a consistently high standard.

Role Scope: This graduate-level role supports activity from initial planning through to delivery and evaluation, working with internal teams, suppliers, agencies, partners, and guests. It covers in-store events, Queens Arcade activations, print and out-of-home campaigns, partnerships, social content, photoshoots, and associated budget administration. The postholder will attend events as required, including occasional evening and weekend activity, and will work flexibly in response to business priorities.

Area of Responsibility: Events, Activations & Customer Experiences

Key Activities

• Support the Events & Activations Lead with the planning, coordination, and delivery of in-store events, brand activations, and customer experiences.
• Coordinate supplier liaison, guest management, venue logistics, event set-up, and post-event reporting.
• Help ensure each event is delivered on time, within budget, and to a consistently high standard.
• Support seasonal activations, displays, and events within Queens Arcade, including supplier coordination, installation logistics, and promotional activity.
• Attend events as required, including occasional evening and weekend activity.

Area of Responsibility: Budget Management & Administration

Key Activities:

• Manage the day-to-day administration of event and marketing budgets, tracking committed and actual spend, and maintaining accurate records.
• Process invoices and liaise with suppliers, agencies, and internal teams to support accurate and timely payment.
• Support budget reconciliation, reporting, and the investigation of discrepancies.
• Maintain organised documentation, approvals, and audit trails for event and marketing expenditure.

Area of Responsibility: Print & Out-of-Home Campaigns

Key Activities:

• Coordinate print and out-of-home activity across multiple brands, managing schedules, bookings, and delivery requirements.
• Liaise with media agencies, printers, and other suppliers to manage deadlines and artwork submissions.
• Review artwork for accuracy and consistency with approved brand guidelines before production.
• Monitor delivery and resolve routine issues promptly to keep campaigns on schedule.

Area of Responsibility: Partnerships, Content & Social Media

Key Activities:

• Assist with the execution of brand partnerships, influencer collaborations, sponsorships, and local activations.
• Support campaign administration, communications with partners, and the reporting of outcomes.
• Support social media activity through content scheduling, event content capture, and posting in line with agreed plans and brand standards.
• Contribute creative ideas for campaigns, activations, and customer engagement opportunities.

Area of Responsibility: Photoshoots, Creative Projects & Team Support

Key Activities:

• Assist with photoshoots and content-creation projects by coordinating samples, props, suppliers, and logistics.
• Support mood-board development, shoot preparation, and on-the-day execution.
• Provide accurate and timely administrative and operational support across the wider Marketing function.
• Take ownership of assigned tasks, communicate progress and escalate risks or issues appropriately.
• Demonstrate flexibility and a proactive approach to changing priorities and business needs.

Key Internal Relationships

Primary:

• Marketing Director
• Senior Marketing Manager
• Senior Creatives
• Marketing Executive
• Digital Marketing Executive
• Digital & CRM Graduate

Secondary:

• Internal Comms
• Retail Teams
• Web & Concierge Team
• Commercial Team
• HR Department
• Operations Department

Behaviours & Attributes

• Highly organised, with strong attention to detail and the ability to manage multiple deadlines.
• Clear and confident written and verbal communicator who builds positive working relationships.
• Creative, curious and enthusiastic about events, brands, customer experience and marketing.
• Commercially aware and comfortable working accurately with budgets, invoices, and campaign data.
• Proactive, dependable and able to work effectively both independently and as part of a team.
• Calm and solutions-focused when priorities change or issues arise.
• Confident using Microsoft Office and willing to learn relevant marketing, social-media, and project-management systems.
• Flexible and willing to attend occasional evening and weekend events.