Graduate Procurement Administrator

Job Summary

The Procurement Administrator will provide operational, administrative, and transactional support to the Procurement Officer, ensuring seamless delivery of procurement activities, travel coordination, fleet management support, and COP-related tasks. This role is designed for an entry-level professional who will help streamline day-to-day activities while ensuring compliance with established procurement processes.

Job Description

• Support the creation and processing of purchase requisitions, purchase orders, and supplier documentation in SAP Ariba (where applicable).
• Assist in gathering procurement requirements from internal stakeholders and maintain organized procurement records.
• Maintain supplier data, contract files, and procurement logs in coordination with the Procurement Officer.
• Support compliance with internal procurement policies and audit standards.
• Support employee expense and travel claim checks, ensuring alignment with company travel policies.
• Help provide basic guidance to employees using Concur or equivalent travel systems.
• Track travel-related costs and prepare summary reports for internal use.
• Assist in monitoring fleet utilization and cost-efficiency metrics.
• Coordinate with Sales, Finance, and Operations to ensure timely fulfilment and invoicing.
• Enter customer orders into internal systems with accuracy and adherence to standard procedures.
• Provide general administrative support to the Procurement Officer and Finance team.
• Undertake ad-hoc tasks and support activities assigned to meet operational requirements.

What We Expect of You?

Essential Requirements

• Undergraduate or graduate degree.
• 1–2 years of experience in procurement, administration, finance operations, or a similar support role.
• Basic understanding of procurement or supply chain principles (advantageous).
• Proficiency in Microsoft Office, particularly Excel and Outlook.
• Strong organisational, communication, and multitasking capabilities.
• Ability to manage routine tasks efficiently while supporting multiple workstreams.
• High attention to detail, professional conduct, and commitment to confidentiality.

Preferred Skills

• Exposure to SAP Ariba, Concur, or any ERP system (advantageous but not mandatory).
• Strong willingness to learn procurement systems, policies, and compliance frameworks.
• Proactive work approach with a problem-solving mindset.

Benefits

• Positive working atmosphere: We want the work to be fun!
• Employee events: Various events for employees await you!
• Employee discounts: Exclusive employee offers at attractive conditions.
• Bonus programs: Let's talk about the details of our bonus programs in a personal meeting.
• Flexible working hours: Our flexible working hours support balancing your private and professional life.
• Experienced and international teams: Your personal experience combines with our multicultural TÜV Rheinland experience!
• Insurance packages and health care: We are proud to save lives with our work.
• Employee training and development: Constantly growing together and learning from each other.

Company Overview

At TÜV Rheinland's Industry Service & Cybersecurity division, we are looking for talented individuals who are ready to help shape the future of industry and drive technological progress. Our focus is on digitalization and connectivity in industry, as well as on the further international expansion of our services in the field of renewable energy and our support for major infrastructure projects.

Diversity & Inclusion

Equal opportunities are particularly important to us at TÜV Rheinland. We are committed to breaking down barriers and creating an inclusive working environment characterised by respect, diversity, and genuine participation. We therefore particularly welcome applications from people with severe disabilities.

Join a team that drives innovation and makes the world safer and more connected. With us, you can apply and expand your knowledge and actively help shape the industry of the future—in an environment that fosters learning and diversity.