HR Assistant (Placement)

Job Summary

Brighton College is seeking to appoint a HR Assistant (Placement) on a full-time, fixed-term contract.

Main Purpose of the Role:

To assist with the efficient running of the HR department. This is a fixed-term placement for one year, with the possibility of an extension to the contract or a permanent position.

General Duties and Responsibilities:

• Provide day-to-day administrative support for recruitment activities across the College and Prep School.
• Assist hiring managers with standard recruitment procedures, acting as a point of contact for routine queries.
• Help coordinate recruitment campaigns, including posting job advertisements and tracking applications.
• Support interview logistics by scheduling interviews and preparing relevant documentation.
• Assist with interview arrangements, including meeting and greeting candidates and carrying out basic ID checks.
• Help manage candidate communications throughout the recruitment and onboarding process.
• Collect recruitment-related documents from hiring managers and interview panels as needed.
• Ensure recruitment tasks align with standard College procedures and practices.
• Support the preparation of offer letters and employment contracts under guidance.
• Input new starter information into College systems such as iSAMS and CIPHR, as directed.
• Act as a contact for new starters, offering basic assistance during the onboarding phase.
• Request references and maintain simple tracking of responses.
• Support onboarding by assisting with induction checklists and follow-up tasks.
• Help coordinate check-ins with new starters and gather feedback during exit processes.
• Provide light-touch administrative support for monthly line manager meetings, as required.
• Assist the HR team with straightforward project tasks and record keeping.
• Provide general administrative support, including data entry and file maintenance.
• Any other reasonable management request.

Person Specifications:

The successful candidate will have experience in the following areas:

• Excellent attention to detail.
• Professional and approachable manner.
• Ability to work effectively under pressure.
• Ability to work as part of a team.
• Must be able to maintain the highest level of confidentiality.
• Good understanding of IT, including Microsoft Teams and Microsoft Office (Word, Excel, and Powerpoint).
• Clear verbal and written skills.
• Flexible and adaptable in approach.
• Strong administrative and organisational skills.

Hours of Work

Monday to Friday, 8.30am to 5.00pm with a 60-minute unpaid lunch break (37.5 hours per week).

Remuneration

The rate of pay for this role will be £12.21 per hour.

Holidays

23 days, plus bank holidays increasing to 28 days plus bank holidays after 2 years of service.

Benefits

• Contributory pension scheme with matching contributions from the employer up to 9%, which all eligible employees will be automatically enrolled into within three months of commencement of employment.
• Life Cover is provided whilst working at Brighton College after successfully passing the probation period.
• Complimentary lunch is provided.
• Free tickets to the College’s music, dance and drama performances.
• Job specific learning and development programme available to all employees.
• Employee benefit and rewards platform with a wide range of discounts, employee benefits and wellbeing resources.

Wellbeing

• Subsidised gym membership for the School of Science and Sport is available, which includes access to yoga and pilates classes, meditation sessions and use of the gym and swimming pool.
• Personalised health and wellbeing consultations.
• Generous sickness policy.
• Access to books, magazines and DVDs from the College Library.
• Comprehensive wellbeing package.

Category

Support Staff

Vacancy Type

Fixed Term/Full Time

Salary

The rate of pay for this role will be £12.21 per hour.