Programme Coordinator

Purpose of the role

Purpose of the Role

To coordinate the programme support systems and processes on behalf of the Department to ensure the smooth and efficient running of the course(s). The current departmental course portfolio includes: two PhD programmes (PhD in Chemical Engineering and PhD in Biotechnology), one Centre for Doctoral Training and one associated standalone MRes programme (in Sensor Technologies and Applications, one MPhil by Dissertation (MPhil in Chemical Engineering and Biotechnology) and two taught MPhil programmes (MPhil in Advanced Chemical Engineering and MPhil in Biotechnology).

Key Responsibilities

Develop and Maintain Office Procedures

Review processes and develop systems to improve efficiency. Establish systems and processes for effective administration of student records and information, coordinate and update course documentation, maintain and update course website as required.

Course Coordination and Administration

Coordinate updating of handbooks, check materials for accuracy of style and content and make recommendations for improvements where necessary. Contribute to relevant sections of the brochure, proofread publicity and other materials including the course handbooks.

Develop and Review Assignment and Exam Processes

Collect and collate assignments, liaise with markers, assist with the operational management of examinations, and prepare course materials needed by faculty staff.

Handle Student Inquiries

Deal with inquiries from current and prospective students regarding the course such as application process, funding, and course requirements. Provide advice on procedures and University regulations to students. Process student applications and gather additional information where required, liaise with the university admissions office, input information into the student information system, and monitor the progress.

Oversee Financial Administration

Process finances and invoices, course fee instalments, student and tutor expenses and claims, travel and accommodation, monitor and report income and expenditure.

Support Research, Teaching, and Learning

Work closely with course/program managers to contribute towards the organization of research methods training and course sessions in support of teaching and learning activities and events.

Act as Secretary to Committees

Arrange and attend committee meetings. Create agenda, take and circulate minutes, and ensure follow up actions are implemented. Provide input/advice on issues related to the administration of the course/programme.

General Course/Programme Administration

Such as book venues, prepare and distribute course material, book accommodation, travel and transport arrangements, provide administration support to Course/program Director and other academics in the department.

Gather Course Information/Data

Gather, prepare, and collate course information/data e.g. course events and attendance, course feedback, student course activities for inclusion into reports written by others for internal and external stakeholders.

The University actively supports equality, diversity, and inclusion and encourages applications from all sections of society.

The University has a responsibility to ensure that all employees are eligible to live and work in the UK.