Project Coordinator

Job description

Working at Koreo

Koreo is Charityworks' parent company. We are a learning consultancy dedicated to imagining and building a better world. We work across civil society to help everyone experience the transformative power of radical learning. Since 2004, we have become one of the UK's leading learning and development partners for organisations with a social purpose, working alongside leaders in communities, social change organisations of all sizes, and convening learning networks across sectors and industries.

Our work is made up of a combination of consultancy projects, from large scale culture change programmes to discrete strategy and people development projects, as well as through our own programmes developing emerging and existing talent across the social change sector, such as Charityworks.

You can learn more about what it’s like to work at Koreo by exploring our Company Toolkit on our website.

You'll benefit from:

• 25 days holiday (5 days of which are fixed in August and Christmas), plus bank and public holidays
• Enhanced sick pay and family leave policies, flexible working arrangements, workplace pension scheme
• Cycle to Work scheme
• Fully comprehensive Employee Assistance Programme

The Job

The Project Coordinator will:

• Report to the Portfolio Manager (Routes Into & Through)
• Be employed on a permanent contract
• Be based remote or hybrid, with regular travel to London
• Be paid a pro rata full-time equivalent salary of £28,000

The Role In Brief

The Project Coordinator role at Koreo offers an exciting opportunity to play a fundamental role in a range of impactful projects that drive positive change through learning. Collaborating with a dynamic and diverse team, you'll be at the heart of shaping and streamlining transformative projects, amplifying your skills in project management, stakeholder engagement, and problem-solving. This role is perfect for someone looking to work towards building a just and regenerative world.

The Project Coordinator role is responsible for the smooth running of our projects and programmes. You’d be part of one or more project teams, overseen by a Project or Portfolio Manager, ensuring that our projects are delivered to a high standard, and that our participants and clients have a positive experience working with us.

1. Responsible for the administration and coordination of project delivery and communication across a portfolio of Koreo’s programmes and projects
2. Responsible for the management of data and relationships that contribute to wider business objectives and activities
3. Responsible for contributing to the team and self development as part of a thriving working culture at the company

We’re looking for someone with the following skillset:

• Organisation, time management and task efficiency – You are reliable and thrive on responsibility. You will be expected to manage competing priorities, delivering at pace to a high standard. Effective planning and strong organisation skills will be key to the success of this role
• Ability to take initiative and effectively solve problems – You are able to work independently and use initiative when needed. You are a natural problem solver, and you are able to quickly spot and manage key risk areas
• Attention to detail – You are an excellent proof-reader and you are able to work confidently with large quantities of complex data
• Customer service – You should understand who our customers/clients are and show a commitment and desire to anticipate, meet and exceed their needs and expectations
• Build positive relationships – You are comfortable in a small, busy and ambitious team. You are be a good team player and able to build and maintain strong interpersonal relationships with colleagues and our community
• Written and verbal communication – You can communicate clearly and effectively, both verbally and in writing. You should be confident in conversing with a variety of people and be able to adapt your style to different audiences and through different mediums
• Adaptable – You cope well with competing demands and changing environments. You maintain your effectiveness and productivity throughout. You will be flexible and able to work in different settings and with different people
• Readiness to learn - You are passionate about learning and personal development, both for others but also for yourself. You are proactive about finding and stepping into new learning opportunities
• Good general education, typically to A Level or equivalent
• Experience managing and delivering work to a deadline and in accordance to a plan
• Experience of working effectively on own initiative and as part of a team
• Experience working with databases and other systems including Google Workspace or equivalent
• Experience of providing administrative support to projects and teams
• Basic working knowledge of creating and coordinating projects
• The ability to quickly learn and adapt to new systems and processes
• Strong attention to detail
• Good communication skills, both oral and written – particularly the ability to communicate with people at various levels
• Desire to work on issues and themes of social change and the development of others

It’s desirable, but not essential that the person has:

• Experience of organising and planning events
• Experience of building and managing working relationships with a wide variety of stakeholders
• Experience of collecting and analysing data/ insights and writing/producing reports
• Experience of digital diary management and coordination
• Knowledge of charities and/or employment programmes and the way they work and operate
• Ability to use design and communications software like Adobe and other platforms
• A proactive, problem-solving approach to challenges
• Desire and commitment to own learning and ongoing development

This person specification is not exhaustive, and the post holder will be required to demonstrate the ability to work across a number of areas as required by their manager during their time in employment with the company.

How to Apply

To apply for this role, please complete the application form available here by 10am on Monday 20th May 2024. If you have any questions about applying, you can direct any enquiries to our email, up to 48 working hours prior to the application deadline.

We strongly encourage applications from people who are historically under-represented in positions of leadership in the social sector, London and the United Kingdom, including Black and People of Colour, gender-nonconforming people, and people with disabilities. In support of our approach to flexible working, we are happy to receive applications from those seeking full-time employment, as well as those who may want to share the role on a part-time or flexible basis.

Our recruitment process:

• All applications are received centrally and are anonymised by a member of the team before being shared with the panel for screening and selection
• Our team will shortlist candidates based on the criteria as presented within the role and person specification.
• We are unfortunately unable to offer feedback to non-shortlisted candidates; however, every applicant will be informed of the outcome of their application.
• Shortlisted candidates will be invited via email to take part in a panel interview, most likely held virtually, that may also include some written and/or scenario-based tasks
• Preliminary interview dates for the Portfolio Manager roles are currently: 24th, 28th, & 29th May with the Project Coordinator role interviewing on 30th May and 3rd June.
• Appointed and shortlisted candidates will receive feedback on their application and performance through the application and interview process
• References will be requested and verified following an offer of employment.

Further information

Should you require any particular arrangements or support related to this process, we are committed to working with you to support this as much as possible — including after any appointment. We seek to ensure the accessibility of our recruitment processes and workplaces and environments for everyone so please let us know at any point during the process.

And that’s it — thanks for reading and good luck if you do decide to apply!