Graduate Project Coordinator

Job Description

Do you enjoy coordinating multiple tasks and working collaboratively with a wide range of stakeholders?

Are you looking to start or grow your career in project coordination, with the opportunity to gain experience across a large and diverse organisation?

About the Role

We are seeking a highly organised and proactive Project Coordinator to support the planning, coordination and delivery of projects across Astrea Academy Trust. You will coordinate allocated projects and contribute to the governance and oversight of projects led within Trust directorates, ensuring change is delivered consistently and effectively using our standardised project management methodology.

Line-managed by the Regional Operations Managers, you will work closely with them and colleagues across the Trust to ensure projects align to Trust-wide project management guidelines and service standards, supporting work across Primary and Secondary education, Corporate Services, Finance, HR/People, Premises and IT.

This role is particularly suited to a graduate or early career professional who is looking to build a career in project coordination / project management, with structured support, exposure to varied projects and the opportunity to develop best-practice skills.

Key Responsibilities:

• Support the delivery of multiple projects across the full lifecycle, ensuring each follows the Trust’s project delivery approach.
• Coordinate activity across directorates, helping ensure standards are met for documentation, risk management, and budget control.
• Work with internal and external stakeholders to keep objectives and outcomes on track, identifying and escalating risks/issues promptly.
• Maintain clear project governance admin, including accurate tracking of actions, deadlines and ownership (e.g., RAID and milestone tracking).
• Support regular project status reporting, working alongside the Trust Change Coordinator to keep information accurate and up to date.
• Help define and document SMART objectives, timelines and milestones, supporting directorate leads to plan effectively.
• Liaise with Finance colleagues to update budget trackers and support directorate leads with budget monitoring.
• Support testing activity by helping to develop test plans, identify test resources (including schools/partners) and ensure defects/issues are documented.

What We Are Looking For

• A highly organised coordinator who can manage competing priorities and deadlines calmly and effectively.
• Strong written and verbal communication skills, able to produce clear updates and engage a range of stakeholders confidently.
• A proactive, solutions-focused approach—able to spot potential blockers early and escalate appropriately.
• Excellent attention to detail, particularly with documentation, trackers, and reporting accuracy.
• Confidence working with data (e.g., budgets, plans, logs) and maintaining well-structured records.
• Ability to build positive working relationships across teams and directorates, including with senior colleagues.
• An interest in project management best practice (experience supporting projects is beneficial, but not essential for early career candidates).
• A commitment to continuous improvement and learning—keen to develop within a structured project management framework.

Commitment to Safeguarding and EDI:

Astrea Academy Trust is committed to safeguarding and promoting the welfare of children and young people. All appointments are subject to satisfactory background checks, including references and an enhanced DBS check. We value diversity and welcome applications from underrepresented groups. As a Disability Confident employer, we provide reasonable adjustments throughout the recruitment process to ensure all candidates can fully demonstrate their abilities.

In line with Part 7 of the Immigration Act 2016 and the statutory Code of Practice, the Trust requires all public-facing post holders to demonstrate fluent English. Within a school setting, this applies to all roles that involve direct or indirect interaction with pupils, parents, or members of the public.

Flexible Interview Dates:

We reserve the right to close this vacancy early, so don't miss out on this exciting opportunity. Please note that interview dates are flexible, and the academy reserves the right to interview shortlisted candidates during the application window.

Ready to Make a Difference?

If you're ready to take the next step in your career and contribute to our dynamic and forward-thinking team, apply today and be a part of our mission to create a positive impact!