Records manager: job description
Typically records managers are responsible for:
- establishing new records management systems
- developing, maintaining, verifying and evaluating existing systems
- managing staff
- providing advice
- writing reports and publications
- administering records management programmes
- dealing with enquiries and requests for information from both internal and external clients
- ensuring compliance with applicable fiscal, legal or administrative requirements such as ISO9000 certification
- classifying and indexing records
- destroying or archiving finished data/records
- ensuring that records are easily accessible when needed
- providing training to staff that have responsibility for managing records.
- financial organisations
- IT companies
- management consultancy firms
- utility companies
- software houses
- local authorities
- pharmaceutical companies
- central government
Any organisation that handles large amounts of information may require the skills of a records manager. Opportunities for freelance/consultancy work exist with many employers - particularly for candidates possessing several years of relevant experience.
Vacancies are advertised online, by careers services and specialist recruitment agencies, in local/national newspapers, The Times Educational Supplement and in publications such as Information and Records Management Society (IRMS) Bulletin, Records Management Journal and Records Management Newsletter.
A degree in archive studies, information science, records management, information management, librarianship or museum studies are usually required for entry into the profession. Specialist knowledge and/or a postgraduate qualification may be needed for some vacancies. At least one year of relevant experience is also often necessary - some employers may offer paid work experience opportunities.
- Capable of prioritising
- Good problem solving skills
- Analytical skills
- Administrative skills
- Organisational skills
- Communication skills
- Interpersonal skills
Familiarity with computer operating systems, the internet and database technology (design, software and structure) are essential.